This step is optional, but it allows you to define exceptions to your rule. You can also choose multiple actions for a single rule. For example, if you're creating a rule for emails from a specific person, the action could be "move it to a specific folder". This is what happens when an email meets the conditions of your rule. There are many conditions available, so you can create very specific rules. After selecting the condition, you'll be asked to specify the details (e.g., the email address of the person). For example, if you want a rule that applies to emails from a specific person, you could select "from people or public group". This is where you define what triggers your rule. This decision will affect the subsequent options in the Rules Wizard. If you choose to start from a blank rule, you can decide whether the rule applies to messages you receive or messages you send. You can choose one of these, or you can start from a blank rule, which allows you to fully customize the rule. The Rules Wizard will open, providing you with rule templates for common tasks, such as moving emails from a specific sender to a folder or displaying an alert for certain emails. To create a new rule, click on the "New Rule" button. In the Rules and Alerts dialog box, you will see a list of all existing rules, if there are any. New Rule:Ĭlick on "Manage Rules & Alerts" to open the rules management interface. When you click on it, a dropdown menu will open. There, in the "Move" group, you will find the "Rules" button. Once you've opened Outlook, you should see a ribbon at the top of the window with various tabs like "File", "Home", "Send/Receive", etc. Open it by clicking on its icon in your start menu or on your desktop. Microsoft Outlook is an email client that typically comes with Microsoft Office. For more information, read our affiliate disclosure. If you click an affiliate link and subsequently make a purchase, we will earn a small commission at no additional cost to you (you pay nothing extra). Important disclosure: we're proud affiliates of some tools mentioned in this guide. From setting conditions and actions to adding exceptions, this guide covers everything you need to know to start using rules in. This guide provides a detailed step-by-step process for creating rules in Outlook, making your email management more efficient and customized to your needs. Among these features is the ability to create "rules" - specific conditions and actions that automatically process your incoming emails based on criteria you set. One popular tool for this purpose is Microsoft's, a web-based email service that offers a range of features to organize and automate your email management. Managing your email effectively is a critical aspect of modern digital life, whether for personal or professional communication.
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